How to Submit Artwork

You can provide print-ready artwork when ordering, send it afterwards, or ask Expo Display Stands to prepare the design for you.

Option 1: Upload artwork with your order

Use the artwork-upload option on the product page or during the order process where available. Make sure the file belongs to the exact product, size and printing option selected.

Option 2: Email artwork after ordering

Email your artwork to sales@expo-display-stands.com. Include:

  • your order number;
  • the product and size the artwork belongs to;
  • the required wording and contact details;
  • any important colour or positioning instructions; and
  • your event date, where applicable.

If the files are too large to email, contact us and we will arrange a suitable transfer method.

Before preparing your final file

Request the correct template for the exact product, size and printing option. Dimensions, bleed, safe areas and finishing can differ between products that appear similar.

Use our Artwork Templates page to request the correct template. Do not rely on an unconfirmed template from another supplier or product.

Artwork checklist

  • Use the confirmed template and final product dimensions.
  • Keep logos and important wording within the indicated safe area.
  • Use clear, suitable-quality logos and images.
  • Check spelling, telephone numbers, email addresses and website addresses.
  • Confirm that the design matches the selected product, size and printing option.
  • Tell us about any essential colour requirements before proof approval.

Using our design service

Our design service includes three initial design options and two rounds of amendments to your selected design. We aim to provide the initial options within five working days of receiving your complete brief and suitable assets.

  • Small items – £20: roll-up banners, flags, brochure stands and the literature/digital display stand.
  • Medium items – £35: 8ft and 10ft tension-fabric backdrops and the 3m × 3m Velcro pop-up backdrop.
  • Large items – £50: 15ft and 20ft tension-fabric backdrops, the 4m × 3m Velcro pop-up backdrop and gazebos.

Additional concepts or changes beyond the included rounds will be quoted before further work begins.

Proof approval

We will send a final proof for written approval before production. Approval confirms the wording, spelling, contact details, colours, layout, size and product selection shown. Changes requested after approval may not be possible and may incur additional costs.

The estimated 30–40-calendar-day production and delivery period begins only after we have received both cleared payment and final written artwork approval.

Need assistance?

Email sales@expo-display-stands.com or contact the EDS team.